How to Refresh Mail on Mac: A General Guide

Welcome to this article that will guide you on how to refresh mail on mac. If you have been struggling with your mail application on mac either because it is stuck, not loading new messages, or simply unresponsive, then you have come to the right place. Refreshing your mail is one of the solutions to these issues, and in this article, we will show you how to do it in just a few simple steps.

Steps to Refresh Mail on Mac

Step 1: Open Mail Application

The first step in refreshing your mail on mac is to open the mail application. You can do this by clicking on the mail icon located in the dock or by searching for it using the search tool.

Step 2: Select Mailbox

The next step is to select the mailbox that you want to refresh. You can do this by clicking on the mailbox name located in the left-hand navigation pane.

Step 3: Click on the Mailbox Menu

After selecting the mailbox, click on the “Mailbox” menu located in the top navigation bar.

Step 4: Choose the “Take All Accounts Offline” Option

From the Mailbox menu, choose the “Take All Accounts Offline” option. This will disconnect your mail application from the server.

Step 5: Wait for a Few Seconds

Once you have taken your accounts offline, wait for a few seconds before proceeding to the next step. This will give your application a chance to refresh.

Step 6: Go Back to Mailbox Menu

After waiting for a few seconds, go back to the mailbox menu, and select the “Take All Account Online” option.

Step 7: Wait for Mail to Sync

As soon as you connect your mail app back to the servers, wait for your mail to sync. This may take a few minutes depending on the number of messages in your mailbox.

Step 8: Check for New Messages

Once the syncing is complete, check your mailbox for new messages.

Step 9: Repeat the Process If Necessary

If your mailbox is still not refreshing, repeat the process by taking your accounts offline and online again.

Step 10: Check Your Internet Connection

If refreshing your mailbox still doesn’t work, ensure that you have a stable internet connection. Poor internet connectivity can also be a reason why your mail is not refreshing correctly.

Step 11: Ensure Your Settings Are Correct

If your internet connection is stable but your mailbox is still not refreshing, ensure that your mail application settings are correct. Ensure that you have the right login credentials, and your mail app is properly configured.

Step 12: Contact Support

If all else fails, contact your email service provider’s support team for assistance.

Explanation of Refreshing Mail on Mac

Refreshing mail is a process that involves disconnecting your mail app from the server and then connecting it again. This process refreshes the mail application, enabling it to download new messages and update any changes that have happened on the server.

When you refresh your mail on mac, you take your accounts offline by disconnecting them from the server. This disconnects all your accounts, including your messages, drafts, and sent items from the server. Once your accounts are offline, you wait for a few seconds to allow your app to refresh.

After waiting for a few seconds, you go back to the mailbox menu and select the “Take All Accounts Online” option. This will reconnect your mail app to the server, syncing your email, and downloading any new messages.

If your mailbox is still not refreshing after following the steps above, ensure that you have a stable internet connection. Poor connectivity can affect your mail application’s ability to connect to the server. Additionally, ensure that your mail application settings are correct, including your login credentials.

Tips and Tricks

1. Regularly Refresh Your Mail

To avoid issues of unresponsive mail on mac, make it a habit to refresh your mailbox regularly. This will keep your application updated with new messages and ensure that it continues to work correctly.

2. Restart Your Mail App

If your mail application is not responding, restarting it can help solve the problem. Simply close the app and reopen it again.

3. Delete Unnecessary Messages

A cluttered mailbox can affect your mail application’s performance, making it challenging to refresh correctly. Delete any unnecessary messages or set up filters to automatically delete spam.

4. Use Keyboard Shortcuts

Keyboard shortcuts can save you time when refreshing your mailbox on mac. Learn and use keyboard shortcuts when using your mail application.

5. Update Your Mail App

Updating your mail app can fix any bugs that may cause it to lag or not to refresh correctly. Ensure that your app is always up to date.

6. Clear Cache and Cookies

Clearing your mail application’s cache and cookies can solve any issues associated with slow performance, frequent crashes, and unresponsive mail.

7. Close Other Applications

Running many applications simultaneously can affect your mail app’s performance. Close all other applications to free up memory and space.

8. Check Your Mailbox Hosting

Your mailbox hosting can affect your mail application’s performance. Ensure that you are using reliable hosting.

9. Back Up Your Emails

Regularly backing up your emails can help safeguard your mailbox from any data loss and allow you to recover your mailbox quickly in case of any issues.

10. Seek Professional Help

If all else fails, it’s always best to seek the help of a professional. Contact your email service provider’s support team for assistance.

Advantages and Disadvantages of Refreshing Mail on Mac


1. Faster access to new emails: By refreshing your mail on Mac, you can quickly access any new emails that may have arrived in your inbox.

2. Better email organization: By staying up-to-date with your emails, you can better manage and organize your inbox, especially when it comes to important emails.

3. Improved productivity: Refreshing your mail on Mac ensures that you don’t miss any important emails, which can greatly improve your productivity and efficiency.

4. Better communication: By refreshing your email on Mac, you are able to communicate with others in a more timely manner, responding quickly to any inquiries or requests.

5. Improved email security: Refreshing your mail regularly can help you avoid any potential security threats, as you can promptly delete any suspicious emails that you may receive.

6. More efficient use of time: By refreshing your mail on Mac, you can make the most of the time you spend sending and receiving emails, reducing the time you spend checking your inbox.

7. Better control over your inbox: By staying up-to-date with your emails, you can better manage your inbox, sorting them into folders and archiving messages that you no longer need.

8. Ease of use: Refreshing mail on Mac is a straightforward process that can be done with just a few clicks, making it a convenient way to stay on top of your inbox.

9. Increased satisfaction: Staying on top of your emails can help you feel more in control and satisfied with your productivity, reducing any stress or anxiety related to email management.

10. Better communication with colleagues or clients: By refreshing your mail regularly, you can maintain better communication with your colleagues or clients, reducing any miscommunication or misunderstandings that may arise.


1. It can be a distraction: Constantly refreshing your mail on Mac can be distracting, especially if you receive a lot of emails.

2. Increase in spam: Refreshing your mail regularly can lead to an increase in spam emails, which can be frustrating to deal with and time-consuming to sort through.

3. Information overload: Refreshing your mail frequently can lead to information overload, especially if you receive a large volume of emails on a daily basis.

4. Reduced privacy: By refreshing your mail on Mac, you may expose personal information to potential security threats or hackers.

5. Higher risk of virus or malware: Refreshing your mail regularly can put you at higher risk of being exposed to viruses or malware, especially if you open emails from unknown senders.

6. Increased time spent on email: Refreshing your mail regularly can increase the time you spend on email, which may decrease productivity in other areas.

7. Decreased face-to-face interactions: Overreliance on email communication can reduce the number or quality of face-to-face interactions you have, which can be detrimental to your personal or professional relationships.

8. Increased stress: Frequent email checking can cause an increase in stress levels, especially if you receive a large number of emails that require immediate attention.

9. Missed opportunities: By constantly refreshing your mail, you may miss other important opportunities or tasks that require your attention.

10. Reduced focus: Frequent email checking can distract you from other important tasks, reducing your focus and attention span.


1. How do I refresh my email on my Mac?

To refresh your email on your Mac, you can click the “Refresh” or “Get Mail” button located in the top left corner of the Mail app.

2. What if I don’t see the Refresh button?

If you don’t see the Refresh button, you can use the keyboard shortcut “Command + Shift + N” to refresh your email on your Mac.

3. How often should I refresh my email?

It is recommended to refresh your email every 5-10 minutes to ensure you receive new emails as they come in.

4. Can I set my email to automatically refresh?

Yes, you can set your email to automatically refresh by going to the “Mail” menu, clicking “Preferences”, and selecting the “General” tab. From there, you can set your refresh options.

5. What if my email still doesn’t refresh?

If your email still doesn’t refresh, you can try quitting and reopening the Mail app, or restarting your computer.

6. Will refreshing my email delete any emails?

No, refreshing your email will not delete any emails. It simply checks for new emails and updates your inbox accordingly.

7. How do I refresh my email on my iPhone?

To refresh your email on your iPhone, simply pull down on the inbox screen until the loading circle appears.

8. Can I refresh multiple email accounts at once?

Yes, you can refresh multiple email accounts at once by selecting them and clicking the “Refresh” or “Get Mail” button.

9. Does refreshing my email use data?

Yes, refreshing your email uses data, as it checks for new emails on the server and downloads them to your device.

10. How do I know if my email has been successfully refreshed?

You will know if your email has been successfully refreshed if new emails appear in your inbox and the loading circle disappears.

11. Can I set a custom refresh time?

Yes, you can set a custom refresh time by going to the “Mail” menu, clicking “Preferences”, and selecting the “Accounts” tab. From there, you can set your custom refresh options for each account.

12. Are there any risks to refreshing my email?

No, there are no risks to refreshing your email. It is a simple and common practice to check for new emails.

13. Can I refresh my email when I am not connected to the internet?

No, you cannot refresh your email when you are not connected to the internet as it relies on an active connection to check for and download new emails.


In conclusion, refreshing your email on a Mac is an easy process. Whether you are using the Mail app or a webmail service, you can choose to refresh your inbox manually or set it to refresh automatically in the background. By refreshing your email regularly, you can ensure that you are always up-to-date with incoming messages and can respond to them promptly. So, go ahead, refresh your email and stay on top of your communication game.


Thank you for taking the time to read this article on how to refresh mail on Mac. We hope that you found this information helpful and that you are now able to keep your email updated and organized. Remember to choose the refresh option that works best for you and to set a schedule that suits your needs. Stay connected, stay productive, and happy emailing!