How to Allow Screen Sharing on Mac: A General Guide

Welcome to this article where we will be discussing how to allow screen sharing on a Mac. Whether you are working remotely, collaborating with team members, or providing technical support, screen sharing on a Mac can come in handy in many situations.

In this article, we will guide you through 12 simple steps to allow screen sharing on your Mac. We will also provide you with explanations and tips to help you troubleshoot any issues you might encounter along the way.

Let’s begin!

Steps to Allow Screen Sharing on Mac

Step 1: Open System Preferences

To allow screen sharing on your Mac, you first need to open System Preferences. You can do this by clicking on the Apple icon in the top left corner of your screen and selecting “System Preferences” from the drop-down menu.

Step 2: Click on “Sharing”

Once you have opened System Preferences, click on the “Sharing” icon. This will bring up a list of sharing options for your Mac.

Step 3: Check the “Screen Sharing” box

In the list of sharing options, check the box next to “Screen Sharing”. This will enable you to share your screen with others.

Step 4: Select the users you want to allow screen sharing for

Under the “Screen Sharing” option, you will see a list of users who are allowed to share your screen. To add a new user, click the “+” button and select the user from the list of available users.

Step 5: Choose the level of access you want to give to users

You can choose to give users either “Full Access” or “Observe Only” access to your screen. “Full Access” allows users to control your computer, while “Observe Only” only allows them to see your screen without being able to control it.

Step 6: Send an invitation to share your screen

To share your screen with someone, you need to send them an invitation. You can do this by clicking on the “Computer Settings” button and selecting “Invite to Share My Screen”. This will open up an email with a link to your screen sharing session that you can send to other users.

Step 7: Accept a screen sharing invitation

If someone has sent you an invitation to share their screen, you can accept it by clicking on the link in the email. This will open up a screen sharing session with the user.

Step 8: Control the screen sharing session

During a screen sharing session, you can control various aspects of the session, such as adjusting the quality of the video, changing the window size, and using the “Pause” button to temporarily stop the session.

Step 9: End the screen sharing session

To end a screen sharing session, simply click on the “Stop Sharing” button in the top right corner of the screen sharing window.

Step 10: Troubleshoot common issues

If you encounter any issues while trying to allow screen sharing on your Mac, there are a few common troubleshooting steps you can try. These include checking your internet connection, updating your software, and restarting your Mac.

Step 11: Seek help from Apple support

If you are unable to resolve your screen sharing issues on your own, you can seek help from Apple support. They have a team of experts who can assist you with any technical issues you might encounter.

Step 12: Practice screen sharing regularly

To become proficient at screen sharing on your Mac, it is important to practice regularly. By doing so, you will become more comfortable with the process, and be able to troubleshoot any issues more quickly.

Explanation and Tips

Now that you know the 12 steps to allow screen sharing on your Mac, let’s dive deeper into some explanations and tips to help you get the most out of this feature.

When allowing screen sharing, it is important to choose the appropriate level of access for each user. For example, you might want to give your IT support team “Full Access” so that they can troubleshoot any technical issues, but only give your colleagues “Observe Only” access so that they can view your screen without being able to edit or make changes.

If you encounter any lag or buffering during your screen sharing session, you can try lowering the video quality to help improve the performance. This can be done by clicking on the “Settings” button in the top right corner of the screen sharing window, and selecting a lower quality option.

Another tip for screen sharing on a Mac is to use the “Request Control” feature to allow another user to temporarily control your screen. This can be useful if you need someone to help you navigate a specific program or application, but want to maintain overall control of your computer.

It is also important to remember to close any confidential or sensitive information on your screen before starting a screen sharing session. This will help ensure that your private information is not accidentally shared with others.

Finally, practicing screen sharing regularly can help you become more proficient with the feature and allow you to troubleshoot any issues more quickly. You can practice screen sharing with a trusted colleague or friend to become more comfortable with the process.


In conclusion, allowing screen sharing on a Mac is an important and useful feature for many different scenarios. By following the 12 simple steps outlined in this article and utilizing the explanations and tips provided, you can become proficient in screen sharing and troubleshoot any issues that may arise with ease. Remember to choose the appropriate level of access for each user, practice regularly, and have fun collaborating with others!

Advantages of Allowing Screen Sharing on Mac

Screen sharing is a great tool that allows users to share their screen with another device or person. In this section, we will discuss the advantages of allowing screen sharing on Mac.

Advantage 1: Collaboration

Screen sharing enables users to work and collaborate on a project together. Whether it’s for work or school, screen sharing allows for real-time feedback and collaboration.

Advantage 2: Remote Access

Screen sharing makes it easy for remote access to a Mac device. This is especially helpful for IT personnel or professionals who work remotely and need access to a colleague’s Mac.

Advantage 3: Technical Support

Screen sharing allows for easy technical support. A person can share their screen with a tech expert who can then troubleshoot and resolve any issues.

Advantage 4: Improved Communication

Screen sharing is an effective way to improve communication between individuals. It allows for a visual representation of ideas and concepts.

Advantage 5: Time-Saving

Screen sharing can save time for both the presenter and the audience. Presenters can show their work and ideas without having to explain every detail, and the audience can see what the presenter is talking about without having to ask for clarifications.

Advantages 6: Convenience

Screen sharing is convenient and easy to use. It allows individuals to share their screen with just a few clicks, making it an ideal tool for busy people who need to communicate quickly.

Advantages 7: Security

Screen sharing is secure. Users can specify who can access their screen, ensuring that their information is protected.

Advantages 8: Cost-Effective

Screen sharing is cost-effective and saves money on travel expenses. It allows individuals to collaborate and communicate without having to meet in person.

Advantages 9: Accessibility

Screen sharing is accessible. It can be used on any Mac device and can be accessed from anywhere in the world.

Advantages 10: Multiple Purpose

Screen sharing can be used for a variety of purposes. It’s not just limited to work and school; it can be used for online gaming, streaming, and more.

Disadvantages of Allowing Screen Sharing on Mac

While there are many advantages to allowing screen sharing on Mac, there are also some potential drawbacks to be aware of. In this section, we will discuss the disadvantages of allowing screen sharing on Mac.

Disadvantage 1: Security Risks

Screen sharing can be a security risk. If a user grants access to the wrong person or leaves their computer unlocked, sensitive information could be compromised.

Disadvantage 2: Technical Difficulties

Screen sharing can experience technical difficulties, such as connectivity issues or slow internet speeds. This can be frustrating for users who rely on screen sharing for collaboration or remote access.

Disadvantage 3: Misuse of Screen Sharing

Screen sharing can be misused. If a user is not careful, they may accidentally share personal information or leave their screen open to inappropriate content or messages.

Disadvantage 4: Privacy Concerns

Screen sharing can raise privacy concerns. If a user is sharing their screen with another person, they may be uncomfortable with the other person seeing their desktop or personal files.

Disadvantage 5: Distractions

Screen sharing can be distracting. If a presenter’s screen is not focused and organized, the audience may become distracted by irrelevant information or cluttered desktops.

Disadvantage 6: User Error

Screen sharing can be subject to user error. If a user is not proficient with the technology or does not know how to use it properly, they may accidentally share the wrong screen or device.

Disadvantage 7: Interference with Other Applications

Screen sharing can interfere with other applications. If a Mac device is already running multiple applications or programs, screen sharing may cause issues with performance or functionality.

Disadvantage 8: Compatibility Issues

Screen sharing can experience compatibility issues. If a Mac Device is not up-to-date or using an unsupported version of screen sharing software, it may not work properly.

Disadvantage 9: Connectivity Problems

Screen sharing can experience connectivity problems. If there are connection issues, users may not be able to share their screen or access someone else’s.

Disadvantage 10: Screen Sharing Misuse by Tech Support

Screen sharing can also be misused by tech support. A tech expert with access to a user’s screen could use it to view private information or install malicious software without the user’s consent.


1. What is screen sharing on Mac?

Screen sharing on Mac allows you to remotely access and control another Mac’s screen from your own Mac. It can be useful for collaboration, troubleshooting, or accessing files and programs on another computer.

2. How do I enable screen sharing on my Mac?

To enable screen sharing on your Mac, go to System Preferences, then Sharing. Check the box next to Screen Sharing.

3. Can I share my screen with someone who is not on a Mac?

Screen sharing on Mac is primarily designed for Mac-to-Mac sharing. However, you can use third-party software like Skype, Microsoft Teams, or Zoom to share your screen with someone who is not using a Mac.

4. Do I need to have a fast internet speed for screen sharing?

A fast internet speed can improve the quality of your screen sharing experience, but it is not a requirement. Screen sharing can work even with slower internet speeds, as long as you have a stable connection.

5. Is screen sharing secure?

Screen sharing on Mac uses encrypted connections, which means that the shared screen is protected from unauthorized access. However, it is still important to be cautious when sharing your screen with someone you don’t trust.

6. Can I restrict who can access my shared screen?

Yes, you can restrict who can access your shared screen by requiring a password or limiting access to specific users. You can do this by going to System Preferences, then Sharing, and adjusting the settings for Screen Sharing.

7. How do I control the shared screen?

When you are screen sharing on Mac, you can control the shared screen by using your own mouse and keyboard. You can also give control to the other person by selecting the “Give Control” option.

8. Can I transfer files during screen sharing?

Yes, you can transfer files during screen sharing by dragging and dropping them onto the shared screen or using the file transfer feature.

9. What if the shared screen is frozen?

If the shared screen is frozen, try refreshing the connection or restarting the screen sharing session. You can also try closing unnecessary applications or freeing up system resources on both computers.

10. How do I end a screen sharing session?

You can end a screen sharing session by clicking the “Stop Sharing” button or closing the screen sharing window. The other person will no longer be able to access your shared screen.

11. Can I record a screen sharing session?

Yes, you can record a screen sharing session using third-party screen recording software like QuickTime or Camtasia.

12. What if I am having trouble with screen sharing?

If you are having trouble with screen sharing on Mac, try restarting both computers, checking your network connection, or updating your Mac’s software. You can also contact Apple support for further assistance.

13. What are some tips for a successful screen sharing session?

To have a successful screen sharing session, make sure you have a stable internet connection, close unnecessary applications, and communicate clearly with the other person. Be respectful of the other person’s time and privacy, and troubleshoot any technical issues as they arise.


Allowing screen sharing on Mac can be a useful tool for collaboration and remote work. Whether you need to present your work to a team member or troubleshoot a technical issue, screen sharing can make the process more efficient and effective. By following these steps, you can easily enable screen sharing on your Mac and get started in no time.


We hope that you found this guide helpful in allowing screen sharing on your Mac. Remember, while screen sharing can be a valuable tool, it’s also important to prioritize security and protect your privacy. Be sure to only share your screen with trusted individuals and enable necessary security measures to keep your information safe. Thank you for reading, and we wish you the best in your future screen sharing endeavors.